TITLE: Executive Secretary
LENGTH OF TERM: Two (2) years
EFFECTIVE DATE: January 2005
REVISION DATE:
JOB SUMMARY:
The Executive Secretary is responsible for the clerical work associated
with QAAP/AQPL.
RESPONSIBILITIES:
• Attends all executive committee meetings.
• Takes official attendance at all executive committee meetings.
• Records the minutes of the executive committee meetings.
• Actively participates in executive committee decisions.
• Has the right to vote on executive committee decisions.
• She/he helps to develop/revise association policies.
• Co-signs cheques written by the Treasurer for expenditures (as
required).
• Distributes the general meeting agendas (written by the President)
via e-mail to all members in a timely manner.
• Distributes any other meeting, election or internal association
information to members.
• Attends all general meetings.
• Takes official attendance at all general meetings.
• Records the minutes of all general meetings.
• Distributes these minutes via e-mail to all active members in
a timely manner.
• Manages and files handouts from general meetings.
• Is responsible for regularly checking the QAAP e-mail.
• Tabulates and creates a report of association evaluations every
2 years.
• Carries out all other duties required to fulfill the position.
